Archive for the ‘Thoughts’ Category

Gmailing Things Done

Monday, January 23rd, 2012

How do you GTD? (Credit: Carvalho)

TL;DR
I’ve implemented most of the GTD organizational system using just Gmail. You can too!

Introduction
For many years, I’ve been a devotee, if not quite an adherent, to the productivity school known as “Getting Things Done“, much more commonly referred to as GTD. GTD is based on a book of the same name, by David Allen, and boils down productivity into maintaining focus by having trusted systems to deal with maintaining your commitments, and handling potential disruptions.

The book itself lays out some specifics of how these systems could be implemented, but it is stressed that the results are what matter, not the implementation.

In general terms, you need the following to do GTD (messages can refer to any type of communication that you receive):

  • 1 or more “inboxes“. These can be literal email inboxes, or any centralized way to collect messages.
  • A “tickler” system that allows you to “mail” yourself things in the future (i.e. I don’t have to pay this bill until 2 weeks from now, so I don’t want to see it until then). This is where the expression “43 folders” came from.
  • A “next action” collection. These are actual actions you can do, phrased as decisively as possible, “wash the floor” vs. “clean the house”.
  • A “projects” collection. In GTD, projects are defined as outcomes that require more than one action to complete.
  • A “someday/maybe” collection. These are messages or topics that are of interest, but you aren’t at the point where you want to take any action on them.
  • A “waiting for” collection. These are topics that have been delegated to someone else to deal with, and until they do, require no action from you.

Implementation challenges
Since I first read GTD about 5 years ago, I’ve struggled to put together a single system that would actually allow me to do it reliably.

Some of the problems I’ve encountered:

  • Too many inboxes, so I don’t check them all reliably
  • Inboxes and other collections in different media (email vs. paper list, etc.), so transitioning between them is non-trivial
  • Separate systems for personal vs. work commitments
  • Getting a usable “waiting for” collection
  • Interacting with systems at my desk and on the go

Progress
Over the past two years, one of simplest ways I have found to maintain “next actions” is as email drafts. A good percentage of the actions I take involve sending an email, so there’s a natural process for those, and my inbox is very frequently referenced, so as long as I can keep focus on those drafts, I can be pretty confident I’m working on the right thing.

When Google introduced their priority inbox feature, I was excited, because of the potential for making multiple collections of email available up-front. Unfortunately, at the time, it didn’t allow you to choose “drafts” as one of them (more on this later), it only allowed 3 collections with limited customization, and most importantly, my work email was still stuck in Outlook.

A solution
When I started at Arc90, I was pleased to discover they used Gmail for corporate email, and even more pleased to discover that priority inbox had received several enhancements. So I started experimenting, and I’m now pretty pleased with what I’ve been able to accomplish.

Here’s how I have things set up:

    • Labels for Done, Waiting For, and Someday
      • Contact entries for my email, +done, +someday, named just “DONE” and “SOMEDAY” (WTF am I talking about?)
      • Filters for messages sent to these addresses, to label them appropriately and archive them
    • Priority Inbox:
      • Four inbox sections:
        • Unread
        • All “Waiting For” (usually kept collapsed)
        • All Drafts
        • Everything else

Whenever I take on a new commitment, I draft an email, with the subject as the project, and lines in the body describing actions. If the action was to send an email, this draft will become that email. If the action is something else, then when it has been completed, I’ll send it to DONE.

When I receive an email that requires a commitment from me, I’ll draft a response with the commitment (and try to make sure I hit “save” instead of “send”).

When I send a message that requires a response, I will open that message and apply the label “Waiting For”. When that response comes in, the message shows up in “Unread”, and I can process it as appropriate. (This is why Unread has to be above Waiting For).

When I am waiting for something else, I will create a draft, write what I am waiting for, save it, and then label it “Waiting For”. When I have an idea for a project, or otherwise become aware of something that interests me, but is not part of my current work, I will draft and (usually) send an email to SOMEDAY.
When I need to be reminded of something in the future, I create a calendar event for that.

Things that could be improved

  • Fewer clicks to create drafts. Right now, it’s “compose”, type, “save”, “back”. If there was a way I could start typing, and just hit “save as draft”, that would be nice.
  • Applying labels to drafts. Right now you need to save a draft or send the message, and then re-open it, before you can apply a label.
  • A couple of times, I have sit “send” instead of “save”. I think I could use “Undo Send” in labs to deal with this.
  • I don’t have a projects collection right now. I will often use a single draft to track a project, and just make sure the first line is the next action.
  • Some kind of “send later” functionality would be an easier way to remind myself of things at a specific date.

Conclusion
If this is your first exposure to GTD, hopefully this has provoked some interest, and provided something of an example for how a GTD system can be implemented. It takes some getting used to, and there’s a bit more to it then I have described here, but nothing that should cause conflict with this system. If there’s interest, I might write a couple more posts covering in-depth set up, and some other GTD aspects.

Thanks for reading!

Alec Munro is a QA Engineer at Arc90, where he uses GTD to manage his days of tests plans, infrastructure development, and meetings. He’s been using GTD for the past 5 or so years, and just recently began to use Gmail as his primary GTD tool. Alec lives in Halifax, Nova Scotia.

 

Hand me your credit card, please.

Tuesday, March 22nd, 2011

There are those moments when you first encounter a new technology that you just know it’s going to be transformative. It just feels perfect. Some examples for me were the first time I ran a BASIC program on my TRS-80, the first time I signed into CompuServe, that fateful day in college when my friend told me he “saw this place on the computer, you go to an address and you can see it”, that first time I held the iPhone and recently upon peeling back that case to reveal the iPad 2. These speak to something within us and instantly make a connection. There’s something magical about these technologies.

Of course most technologies either never get there, and if they do, they usually take much longer to spark that moment. Perhaps it’s that we change along with the technology, and only months later do we realize its implications. Twitter was that sort of technology for me, I (somewhat famously around Arc90) spent a fair amount of time talking crap about it before it completely changed how I communicate with the world.

I’d Like to Introduce You To…

I was lucky enough to encounter one of those moments at this year’s SXSW: a super-slick hardware, software and network integrated solution that reimagines a core concept that drives our economy. The most impressive aspect of the technology, as is often the case, wasn’t the technology itself, but the social implications born from its invention. So where was I introduced to this technology? At the Convention Center? A new app launch? At the Trade Show? No, a much more interesting place – over a beer at The Ginger Man.

Home of the real conference & trade show

My late night routine was to hang out at The Ginger Man and talk to people, some old friends and plenty of new ones. On this night, Chris Fahey introduced me to Nick Disabato and the subject moved to Nick’s Kickstarter-funded, self-published book on interaction design, Cadence & Slang. Nick had a copy in hand, and I took a look through it. It was beautiful. I’d have bought it on its beauty alone, but Chris highly recommended it and I have a soft spot for self-published books, so I mentioned that I planned to buy a few copies for Arc90 when I returned to the office. To which Nick replied, “hand me your credit card, please.” I complied, he then swiped it into a small white device attached to his iPhone, I then signed his iPhone screen and got an email instantly confirming the purchase.

Another Form of Communication

If you haven’t yet heard of Square, you will. As far as technologies go, it’s stunning. The entire experience around purchasing has been considered, which is far more expansive than just swiping a card. As Jack Dorsey, Twitter and Square inventor, has said:

“Payment is another form of communication,” he says, “but it’s never been treated as such. It’s never been designed. It’s never felt magical. About 90 percent of Americans carry cards, but almost nobody can accept them. We want to balance that out and just make payments feel amazing.” Dorsey talks about how Square must be “pixel-perfect,” and staffers tell stories about him agonizing over the exact location and thickness of a line on e-mailed receipts.

Another form of communication is exactly what struck me when I first encountered Square at the bar. Sure, the technology is interesting and the experience is thoughtful. That will take them quite far. But the social interaction that it gave birth to is what is really fascinating. Purchasing a book from its creator over a beer, no publisher in tweed coat or distribution middleman anywhere to be seen.

We’re in an age where people are getting back to creating things – from metalworks shops in Brooklyn to home-based businesses creating product sold through Etsy to Kickstarter-funded publishing efforts. What Wired, somewhat annoyingly, calls “The DIY Revolution”. But for the DIY Revolution to really take-off, creators must be able to sell their wares. And if the last 20 years have taught us anything, selling on credit is a powerful force. Now the little guys are on equal footing with the big guys, at least when it comes to collecting payment.

In the 00s, everyone became a publisher, perhaps in the teens, we’ll all become merchants.

Making the Best of a Tech Education

Tuesday, August 3rd, 2010

Last Friday, I wrapped up almost 3 months as an intern at Arc90. I came into it expecting this (video), but really, I’ve loved every day I’ve spent working at Arc. While there were no one-man swimming pools or beach volleyball courts, I made some great webapps, learned great skills, and met some phenomenally talented people. But the funniest (saddest?) part about it all was realizing how much of my college education I’ve wasted in two years worrying about grades. College is about inspiring new ideas and being creative, and it took me a summer at Arc to learn that.

A Retrospective of My Creativity

I had a pretty awesome childhood. I biked, ran through the woods, scraped my knees – things kids did before the world had 3D games to simulate them. But of everything I dedicated my time to, drawing definitely sucked in the most of my time. I had this massive pad of paper – the sheets covered my entire torso, altogether it must’ve been at least 2 inches thick. I poured my ideas and imagination into it: fantasy mega-planes/trains/cars/trucks, epic beam rays, cataclysmic volcanoes, and other stuff that belong in Michael Bay films. Even when I made the transition from paper to digital canvas in middle school, my supply of ideas remained as fresh as ever. It was like a golden age of creativity for me.

My college education, in stark contrast, has been a depressing cycle of answering problem sets, counting down days to Fridays, and battling nodding off to sleep in class. These things are especially bad at a school where double-majoring is considered the norm, and pulling all-nighters are the punchlines of far too many stories. It’s not that classes are uninteresting or impossibly difficult, it’s that they pile on so much work that I have little to no time for the creativity I practically oozed as a kid. My time split between doing work and having fun to take my mind off doing work. It was pretty disheartening.

Edited Dilbert comic of Carnegie Mellon

We laugh about it ...and then we cry.

As you might’ve guessed, working at Arc was a big shock. I’d be given a project with no rules and practically no limitations (something I’d never get at a corporate internship) – complete creative freedom while doing “work.” And I wouldn’t be given jobs like “find a way to creatively deliver my coffee”; I was expected to develop full web apps based on nothing more than a few interviews and a list of suggested features. Plus, I had no web development experience beyond simple HTML/CSS. AJAX was ammonia cleanser as far as I knew. Despite the fact that I spent a few nights this summer crouched over a CouchDB or jQuery book, I felt a legitimate catharsis of creativity. I’d be building an interface, coding its underpinnings, fixing its bugs, delivering it to production. Not only was I learning more in 2 months than in 2 years, I was getting paid for it, not paying $54K for the privilege.

Attention to Ideas, not Grades

When I said earlier that I’d “wasted two years”, I meant that I’ve wasted two years completing requirements and maintaining grades instead of being actively creative and kindling innovation (complete coincidence I interned at a company whose speciality is just this). Today, creativity and ideas are the tech world’s measure of talent. And it’s an exciting world to be a part of: there are innumerable venture capitalists, angel investors, tech communities (TechCrunch, VentureBeat) that are always looking to fund and support the next big visionary idea. Ideas are what get tech followers hot and bothered – advances in programming to an extent, but not in the numbers say, a new phone OS or social networking site does. And when you look at the increasing trend of outsourcing basic programming and menial tasks to India and China cheaply, ideas and innovation really start to shine as differentiators in the American tech landscape.

Academic Tunnelvision

Don't have academic tunnelvision - expand beyond your major.

But I don’t belittle the work of my professors. They’re among the most dedicated people I know. Nor would I drop out of college to pursue ideas (you need an idea first). College is a fertile place to kickstart a life as an innovator. Upwards of 10,000 briliant engineers and entrepreneurs are clustered at Carnegie Mellon, some of whom will be on the front page of NYT or TechCrunch someday. I’ve got access to hundreds of knowledgeable professors who can link me to investors. And this school offers a lot more than a tech education. For two years I’ve been siloed in programming and tech classes, rarely straying beyond requirements. This semester, I’ll be taking psychology, philosophy, entrepreneurship classes to support and develop new ideas, not hover on the ones I already have. Alex Mann wrote this enlightening post about college entrepreneurship where he writes, “[college] can provide a four-year experimentation platform with less risk than the real-world to test ideas in an intelligent feedback mechanism.” It’s all about making the best of your education.

This second-grader, with just an idea, outsourced the production of his iPad game to an offshore firm. When programming becomes America’s next “outsourced resource”, it’s the ideas that are going to really define a technologist’s talent. If I’ve got any lasting advice for college students in the tech field, it’s to spend your time networking and growing ideas instead of focusing too much on getting through classes. And be bored.

Long story short: Interning at Arc has been awesome.

Why Demand Media is just like KFC

Monday, April 19th, 2010

I used to have a debate about Wal-Mart with friends and coworkers all the time. I suspect you did too. It went something like this:

Them: “Wal-Mart is evil. They’re ruining small towns and commerce in this country. Their approach leads to a race to the bottom.”

Me: “Don’t blame Wal-Mart, they are merely the agent. If you’re upset about what Wal-Mart is doing to communities, your real issue should be with the people that shop at Wal-Mart, Wal-Mart is just a proxy for your anger… And btw, Wal-Mart is not only not evil for single mothers of 6 kids – they’re a savior – cheap goods may not be necessary for you, but for some, they’re essential.”

For a long time I wondered why I was the only person that took that point of view. And today, many people still think Wal-Mart is evil. To me, it’s more nuanced than that. Of late I’ve had a realization though, this same conversation is playing out again with Demand Media. And with KFC. But let’s start first with KFC.

Satan's den? Or a mirror to our humanity?

Of course you know by now that KFC just launched the Double Down chicken sandwich. And guess what I’ve heard at least 10 times in the last week? “KFC is disgusting for exploiting people…” or “KFC is bad”. Shades of Wal-Mart is evil. But digging a little deeper, the Double Down sandwich is merely a product of market research and market testing:

During the product’s test market phase last year, high consumer interest and demand drove people to travel for miles to sample the Colonel’s tasty new creation.

We’d like to think of KFC executives being evil and exploitative, but that’s giving them too much credit. They aren’t brilliant enough to have invented the Double Down on their own, they’re merely reflecting our desires. Much like Wal-Mart does. When the public slides in the other direction, you find McDonald’s marketing their salads and orange slices instead of kids’ meals fries.

Currently, we’ve swung the other way, away from salads and orange slices, right towards a chicken sandwich where the bun is the chicken. Which brings me to my new theory, or at least a supposition:

People are uncomfortable with purely demand-driven businesses, because they expose what it is that people actually want… unfiltered. Which is often scary.

People demanded this mess

Which finally brings us to the aptly named Demand Media. You hear a lot of talk these days about how Demand is bad, and you might even encounter a Demand is evil comment. I was surprised how much of the talk at SXSW this year was around Demand and content farming, including a very balanced talk by Dan Gillmor: Are Content Farms Good or Evil? Yes. They are the most visible example among a set of businesses looking to exploit Google’s search results and farm out the creation of under-served content. A common criticism is that their end-product content is often unedited and often of suspect quality. But if there’s a void for step-by-step instructions on how to throw a good bachelor party in Vegas, you can be sure that Demand will sniff that out and create a post about it (note the first Google search result, from e-how, a Demand vehicle).

Demand burst into the public’s consciousness last year with Wired’s phenomenal article on their business practices, which, whether you like them or not, are brilliant:

The process is automatic, random, and endless, a Stirling engine fueled by the world’s unceasing desire to know how to grow avocado trees from pits or how to throw an Atlanta Braves-themed birthday party. It is a database of human needs, and if you haven’t stumbled on a Demand video or article yet, you soon will. By next summer, according to founder and CEO Richard Rosenblatt, Demand will be publishing 1 million items a month, the equivalent of four English-language Wikipedias a year. Demand is already one of the largest suppliers of content to YouTube, where its 170,000 videos make up more than twice the content of CBS, the Associated Press, Al Jazeera English, Universal Music Group, CollegeHumor, and Soulja Boy combined. Demand also posts its material to its network of 45 B-list sites — ranging from eHow and Livestrong.com to the little-known doggy-photo site TheDailyPuppy.com — that manage to pull in more traffic than ESPN, NBC Universal, and Time Warner’s online properties (excluding AOL) put together. To appreciate the impact Demand is poised to have on the Web, imagine a classroom where one kid raises his hand after every question and screams out the answer. He may not be smart or even right, but he makes it difficult to hear anybody else.

Much like Wal-Mart did in the 90s and 00s, and KFC is doing with their Double Down, Demand is giving us exactly what we want.

So instead of blaming Demand, those of us in the content creation, Web, publishing and communications industries need to ask ourselves – where is the demand for what we’re offering? Demand is making money while local papers are going out of business, could it possibly be that people value Demand’s content over the Sun Times’? If that’s the reality, you can complain and call Demand “bad”, or you can try to figure out what it is your former readers actually want to read.

Epilogue: If this depresses you, and you worry about the future of humanity, remember that the Wal-Mart revolution ushered in the slow food-Michael Pollan-Whole Foods counter-revolution. And Demand and AOL’s Seed will likely usher in a thoughtful, long-form, insightful content revolution.

Smartphone tales from a non-early adopter

Tuesday, April 13th, 2010

My Motorola phone lays on my desk in the office for the last time. It’s at half charge, despite the fact that it charges every night. Must have been a missed call earlier or maybe I received one single text message. This phone is not for heavy lifting anymore, people. After two years with me, this phone has earned its retirement.

And I have earned a Smartphone.

My last job paid for my cell phone, so I got a cheap phone and plan two years ago (almost to the day) when I started at Arc. MISTAKE. Do not buy a crappy device just before you enter the tech industry. Within 6 months, the iPhone was out, I had a MacBook in the office and I was even contemplating cable. One day I was happy reading 18th century French literature, the next, I wanted to tweet about a wiki page or become its fan on Facebook.

I was out of my league.

So quietly, I plugged along through my 2-year contract with Verizon. I watched as people got the first generation iPhone, the second generation iPhone, the Droid, the iPad. My little Motorola phone beeped along with me. Beeped from low battery. And though I was jealous of the shininess, it wasn’t jealously that pushed me over the edge. It was getting lost.

I spend much of my time navigating New York City by drawing small maps on post-its before I leave work. I pull up Google maps, copy the nearby streets, and get myself to the right subway stop. This is a stupid activity and half the time I forget the post-it on my desk. I’m the friend who calls you to ask how to navigate the West Village over the phone. I’m the friend who goes to Salt restaurant on the West side instead of Salt bar on the East side. I’m the friend who spends an hour wandering around looking for a Starbucks. LOOKING FOR A STARBUCKS. A non-activity in New York.

This spring, I knew my contract was up. I was not in the market for an iPhone, mostly because I like to actually make phone calls with my phone. People told me help was on the way! I waited for Apple to announce another carrier. They didn’t. But help was on the way! I waited for Verizon to announce the Nexus One. They didn’t. I visited Verizon stores and TMobile stores and listened as my apple-holic and anti-apple-holic colleagues tried to convince me one way or the other. And finally, I ordered a Nexus One with TMobile.

One of my favorite scenes from The American President is a conversation between Michael Douglas and Michael J. Fox. They’re talking about the difference between taking action and taking the high road:

Lewis Rothschild: You have a deeper love of this country than any man I’ve ever known. And I want to know what it says to you that in the past seven weeks, 59% of Americans have begun to question your patriotism.
President Andrew Shepherd
: Look, if the people want to listen to-…
Lewis Rothschild
: They don’t have a choice! Bob Rumson is the only one doing the talking! People want leadership, Mr. President, and in the absence of genuine leadership, they’ll listen to anyone who steps up to the microphone. They want leadership. They’re so thirsty for it they’ll crawl through the desert toward a mirage, and when they discover there’s no water, they’ll drink the sand.
President Andrew Shepherd
: Lewis, we’ve had presidents who were beloved, who couldn’t find a coherent sentence with two hands and a flashlight. People don’t drink the sand because they’re thirsty. They drink the sand because they don’t know the difference.

I know that before the week is out, Verizon will announce a partnership with the iPhone and the Nexus One. They’ll probably give away free puppies too. And the truth is, I wish I could stay with Verizon. I wish their employees in Union Square knew what the hell I was talking about when I asked about the Nexus One or the HTC Incredible. But if you don’t communicate your intentions to your customers, if you don’t get me some tangible dates, I’m going to drink the sand.

Stupid girl! you might say. You’re drinking sand! But really, how bad could the Nexus One be? I’m tired of getting lost in the city and that reality translates into the biggest user need of all, more than touch screens and open source apps and Tweetie. I need a phone and I need a map. The Nexus One might not be the best phone on the market, but it’s for sale. And at the end of the day, that makes all the difference.

“I’ll trade you my iPad for the Web”

Monday, April 12th, 2010

Humans seek shared experience and social interaction. When I finish reading an article, my next thought is usually about who would also find it interesting. An article about Donovan McNabb being traded to the Redskins? – I immediately want to discuss this with my Redskin-fan (and [annoying] Eagles-fan) friends. There is hardly a topic that I’d find interesting which would end with me not sharing, perhaps if it was discovered that James Madison was learning Muay Thai kickboxing while writing The Federalist Papers; that being the one and only example of something so specific to my tastes that I stand alone.

Which brings me to the iPad. Of course, a natural segue.

Robert Scoble describes why he’s underwhelmed with the digital magazines available via the device, using an analogy to Pointcast:

No, what killed Pointcast was its lack of openness. At least that’s why I uninstalled it.

It was beautiful. Just like Time Magazine is on the iPad.

But it pissed me off. Everytime I’d read an article in it I’d try to tell someone else about it. I couldn’t. There weren’t any permalinks and the baaaahhhhssstttaaaarrrrdddddssss were so greedy that they made it impossible to copy and paste text from it.

Sure seems a lot like Time Magazine does on the iPad.

Guess what? I’ve already uninstalled that and the Wall Street Journal and New York Times apps are next. They suck. They suck the same way that Pointcast did. Greedy baaaahhhhssssttttaaaarrrrdddddsssss who don’t want me to tell anyone else about their awesome content. Well, it sure is pretty. Gag.

After reading that, I checked out the Time iPad app FAQ:

7. Can I share the digital issue with friends?

No. There are currently no share features available.

As social creatures, we’re going to be frustrated with any device or approach that imposes limits on our ability to share with each other. This is gospel, and no amount of additional composition or typography can make up for that lost “feature”.

Trading Places

I was just reading my friend Marco’s post about how his son immediately connected to reading a Marvel comic on the iPad. First of all, that’s awesome. Anything that can get young kids to read is OK by me. But comics are an interesting case – I grew up a comic kid, and at least 1/2 of the fun with comics was lending them out to friends, trading them and discussing them with others. As stand-alone works of literature? Cool. As grease for social interactions? Gold.

Comic books are much like baseball cards. Baseball cards as stand-alone objects are essentially useless (I’m sorry to all of you that cling to your ’93 Jeffries Donruss) – the Web pretty much eliminated the need for pieces of card stock to inform you of someone’s batting average. But as a kid, baseball cards were the shit. You’d go to your friends house, trade them, flip them and get them stolen by their older brothers. You’d get home and organize them so that next time your other friends came over, they could check out your collection. They were grease for social interactions.

Imagine a baseball card app for the iPad, a la Time or Marvel. Sure, it could have multimedia and live stats and great quotes and an interviews with the player’s parents and wife. And it would be terrible. You couldn’t get it stolen at your friends house and you couldn’t trade cards and you certainly couldn’t flip. It would be an improvement over the original baseball card in every single way except the one way that really mattered – as a tool for facilitating social interaction.

No sharing? Strike 3!

Scoble has it exactly right.

The Future of the Story

Monday, March 29th, 2010

A Long Time Ago

People gravitate to simple narratives and explanations – they’re easier to, well, explain. Discussion of the future of publishing often centers around the fact that publishers are big, ancient and dumb and won’t be relevant in the neat digital future. Traditional print publishers insist on such archaic things as editing, printing and payment. Simple explanations, however, miss the grainy textures of reality.

Another frequent tale is the common wisdom that people won’t pay for news. For a long time people have been conflating all types of information under this single banner of “news”. The Web then came and printing became silly and news became free. “News”, though, is too broad a term – and while plenty of information has become commoditized from the lack of a barrier to entry for distribution – all information cannot be painted with such a broad brush. Today you can just as easily learn that there’s a pending tsunami heading towards Hawaii from a blogging meteorologist as from CNN. We used to wait for the NY Times to describe a battle in the Pacific Theatre that happened weeks ago, and now it’s possible to learn about an event before your average NY Times reporter. Classic commoditization. The newspaper, though, used to bundle up so much more than just a statement of fact and occurrence – editorialism, composition, classified ads, word jumbles, Family Circus, thoughtful investigative journalism and so much more. News, even in the newspaper, was commoditized years ago – it was riding along with higher-value content. On the Web, that packaging has been peeled back and the valuable content has been scattered – no longer in the [evil] clutches of the publisher. So while people may not pay for news, they will certainly pay for word jumbles, curation, opinion, nice photos, infographics, insight and maybe even the comics. And here’s the dirty little secret, they’ll have to pay for those things, as they are expensive to create.

Publishers are evil. And old.

But look at how long that preceding paragraph is – how much easier is it to say that ‘people won’t pay for news online‘? It’s hard to communicate nuance, so most people don’t try.

In A Galaxy Far, Far Away

What of the future of the long-form narrative – the story? In the clean well-understood future without “publishers” authors will type fiction novels into Word on their laptops and post them to their Websites – no middleman required! Democratization of information; information wants to be free; Here Comes Everybody; we’re all publishers now. Nirvana.

One problem, though… we just threw the baby out with the bath water! This concept [the end of the publisher] has always bothered me, I’ve always suspected that publishers had learned a lot since Gutenberg, and probably some things that weren’t just about printing, binding and physical distribution. Things like editing, composition, working with authors, story-telling and building anticipation – aren’t those capabilities still important?

A New Hope

With this as a backdrop, I anxiously awaited Jeffery Zeldman‘s SXSW panel on the future of publishing – New Publishing and Web Content. There’s much to say about this panel, it was excellent, but I encountered something so compelling and so relevant to what I’ve been thinking about lately that finding it was alone worth the price of the conference. This is The Amanda Project which challenges this neat story we’ve all crafted about the future of publishing in unexpected ways.

Lisa Holton, Founder and CEO of Fourth Story Media, was on the panel, along with Erin Kissane, former Happy Cog’er and current Web strategy and community lead for the Project. Lisa helped run a traditional publisher, and did well bringing real books to market (you might have heard of them: Harry Potter & 39 Clues). Lisa then founded Fourth Story Media, with a mission articulated well on the company’s About page:

We develop compelling intellectual property and distribute it across traditional and nontraditional channels including books, collaborative web fiction, and social media. Our stories are enriched, refreshed, and socially shared by our online readers, while the readers who encounter our stories in print can further immerse themselves in the cross-media narrative by joining their fellow readers online to discuss, expand, and celebrate the stories we tell.

At the heart of our company is an expanding circle of experienced writers, artists, developers, and producers who are equally comfortable with traditional and brand-new forms of storytelling. We also work with major publishing and media companies, ensuring the strongest possible marketing and distribution for our content.

Above all, we believe that great stories can survive—and thrive—by finding their readers where they are: in bookstores, on websites, on cell phones, and in new media forms that are only just beginning to develop.

Wow, that’s refreshing: carrying the story across media, editing, supporting audience engagement, professional writers and editors (!), and a focus on distribution. This brings us to Fourth Story’s The Amanda Project:

The first manifestation of the story was a print book, targeted to teenage girls. The Amanda Project site extends the story and allows young girls to join the community and contribute directly to the story through their writing. On the site, members can create a character, write stories featuring their characters along with characters from the main story, those created by others in the community or their friends. On a weekly basis, the editorial staff for The Project writes a prompt, which triggers a wave of writing among the community. Girls can upload pictures they’ve drawn, clues they’ve “found” or start a discussion. The Project’s authors and editors then will pull compelling community-created characters and plot lines into the print editions.

When I first heard this described I immediately thought about Star Wars – people love the characters from Star Wars and extend them outside of the official intergalactic regulatory commission. They write, draw, dress-up as and discuss their favorite characters. Some franchises fear this loss of control and work against it – but how much smarter is it to embrace this fervor? Sure there’s a loss of control, but creators suffer this loss of control as soon as their book hits the shelf or their movie hits the big screen. The Amanda Project embraces this loss of control and allows the story to evolve within the community.

People love their favorite characters

The Amanda Project also challenges our story about the future of publishing in more direct ways. While they’ve innovated and turned the audience on its head, they also have an editorial staff (“who are equally comfortable with traditional and brand-new forms of storytelling”) and a varied distribution model (“we believe that great stories can survive—and thrive—by finding their readers where they are: in bookstores, on websites, on cell phones, and in new media forms that are only just beginning to develop.”). Distribution is messy and always evolving, and there’s room for print, I suspect, well into the future. Even for the next generation.

Happily Ever After

As a father of a soon-to-be teen girl, I’m excited that this innovation is targeted at her. Keeping young girls interested in reading and writing during their transformative years is a public service. In the early years of my kids’ schooling, I’ve been surprised by how much their teachers stress story-telling. Before they could spell they were asked to tell a story using pictures and and attempt at words. Hilarity often ensued. Story-telling is crucial to learning and effective communication.

Beyond my personal feelings about what they’re doing at The Amanda Project, people should take notice of their publishing model. Engaged audiences are profitable ones. Which brings us back to our narrative around the future of publishing – if traditional print publishers can take the value that they’ve spent many decades cultivating and apply them to new distribution models, there’s room for them as protagonists of our story. The successful story-tellers of the future will be individuals and organizations that understand the need to balance the old (editorialism, curation, anticipation, composition) with the new (new distribution models, audience engagement, no barriers to entry).

Publisher as Protagonist

Quality, a User Problem

Monday, February 8th, 2010

Bobby had just created something to be proud of, a real article of creativity. He had been working on his song for days, hunched over guitars, computers and microphones. A laborious process, but after he had his result, he was satisfied. It was an artifact worth the effort he had put into it.

The only thing left to do was to get it out to the world. In the music industry this would probably be more painful than creating the music itself, but luckily for Bobby he wasn’t in it for the money – so he does what any other modern musician would do nowadays. He posts it on social networks. Namely, Facebook.

Bobby's Status Update on Facebook

After submitting it (and breathing a sigh of relief), he moves on to browse elsewhere for awhile. In the back of his mind, though, is the constant thought – are people listening? Are people enjoying my work? Creativity is largely a social act, and Bobby is in the final stage of it—validation.

He checks back every few minutes, and watches his update begin its inevitable trudging down the feed wall into oblivion. His work is slowly overtaken with gems such as:

A lame, anonymized status update on Facebook.

This is a tragedy. And Facebook knows it.

The Problem of Worth

The problem here is simple: the gap between the quality of these two posts is very high. One of them is a genuine article of effort – someone truly creating something novel and sharing it with the world (whether your tastes align with the content or not). The other is half-hearted mumblings at best. Even the authors themselves wouldn’t deny the difference in quality.

Facebook has acknowledged this problem recently, with their introduction of the “News Feed” versus the “Live Feed”. The News Feed is meant to be a subset of the Live Feed – the things that are “important”, an algorithm primarily based on number of comments and likes. Both the implementation and the naming are a bit clumsy, but the effort is noted: Facebook understands the noise problem, and that it has only been exacerbated with the prevalence of third-party application notifications. They’ve tried to solve it, but haven’t really nailed a way to determine the quality of a post.

Quality is a User Problem

“Quality”, in this case, is a very nebulous concept. It’s not really measurable in machine terms – this makes it a particularly hard problem to solve by filtering. “Likes” are not exactly newsworthiness, for example. You could even make the argument that this enters the realm of Strong AI—machine intelligence that matches or exceeds a human’s—due to its requirement of very human characteristics like taste and emotion. And Strong AI is a very long way off from reality. This is simply not a problem made for machines to solve.

So if it’s not a machine problem, it’s a user problem. That means we have to rely on the authors, and their readers, to figure out the quality of their posts for us.

One way to implement this is below – a simple “update volume” slider, that asks the user “How loudly do you want to say this thing?”

A mockup of 'status volume' when posting a new update in Facebook.

Depending on the author’s choice (and a few other factors like frequency of posts), the update would be displayed more or less prominently on their readers’ update streams.

The authors themselves aren’t ignorant; by and large they know the worth of their own submissions. Putting the problem into their own hands to solve may seem a bit strange at first, but it provides us with a very valuable data point to begin from: Are your words worth anything?

This is the hard part; this is the user problem. From this bit of data, we can begin to solve the simpler problems programmatically: Is a user being arrogant and loud by posting high-volume content too often? Automatically scale their volume based on post frequency. Are application notifications annoying, but still potentially useful for some users? Set them as the lowest volume by default, but allow a reader to specify individual modifiers on specific Applications. These are all solvable problems once we’ve pushed the intractable one of Quality into the authors’ hands. This single data point provides us a lot of ground to stand on when making otherwise-difficult decisions about the worth of a post.

I’d be interested to see how this would play out in the Facebook ecosystem. It seems a particularly more noisy system than other social streams like twitter, due to third party applications posting junk. In the end, we’ll either need better quality control, or fewer friends.

The Myth Of Outsourcing

Friday, July 31st, 2009

The view of how to build software efficiently has changed over the years. The promise of far cheaper labor and a hyper-connected world makes many wonder why anyone would pay what is often viewed as “premium pricing” for “domestic” software development.

One of the things that surprises people about Arc90 is that our development team is right here in our offices in New York City, alongside our project leads, designers and strategists. We’ll often get a “That’s interesting” or “Oh? That’s unusual.” It’s a response that usually leads into a conversation about the nature of conceiving, designing and ultimately building great software.

Continue reading»

What are you doing this summer?

Friday, May 22nd, 2009

Are you a kick-ass web designer with exemplary visual and interaction design skills? Are you passionate about technology? Do you want to spend your summer working with the great minds behind Kindling and Readability?

Arc90 is looking for you!

We’re looking to hire a summer intern who goes beyond possessing the technical skills. At Arc90, we have a design-driven approach to development and a focus on prototyping first; we believe that software is always better when you can interact with it.

We also like to brainstorm. You should be prepared for meetings where you put on your thinking cap, imagine the user experience and then defend your viewpoint to others.

Your work load might include client or internal product work. We will always encourage your contributions to the Arc90 Lab.

The basics:

  • The internship runs from the beginning of June until the end of August. We are also looking to fill this role for a long term.
  • It’s a paid internship-you can either save money for books for the Fall semester or contribute to your beer fund.
  • You will have access to the fully-stocked kitchen where you can make as many peanut butter and banana sandwiches as your heart desires.
  • We don’t have a dress code. If you wear a suit, we will probably make fun of you.
  • There is an eclectic mixture of people at Arc90. Some of your future co-workers are motorcycle enthusiasts, foodies, musicians, and video game developers. You can root for the Mets or the Yankees-somebody will be there to defend you.

If you’re not won over yet, you can read about the experiences of a former Arc90 intern.

Now does this sound like the kind of place where you would want to work?

Send your resume and portfolio to contact@arc90.com.